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Monroe County commissioners approve routine contracts, on-call service agreements, transit access, road acceptance and recorder software renewals
Summary
At its April 10 meeting the Board of Commissioners approved a slate of routine contracts and on-call service agreements, a transit-access arrangement, renewal of the recorder's software contracts and accepted a newly built public road into the county system; all motions passed 2-0.
The Monroe County Board of Commissioners on April 10 approved multiple routine procurement actions, renewed two land-records support contracts for the recorder’s office, accepted a newly built road into the county system and authorized a county transit-access agreement.
The board voted to approve an accounts payable claims docket totaling $1,105,692.24 and to approve the minutes from the April 3 meeting. Commissioners also approved a parking-lot seal-and-stripe contract with Bloomington Seal Coating and Paving LLC for $2,000 at the Health Building and $4,000 at the Youth Services Bureau, a total of $6,000.
Several on-call service agreements were approved for contingency use: Bloomington Seal Coating and Paving LLC (on-call, not to exceed $30,000), Bledsoe Rygaard Cooper James (on-call surveying/engineering, not to exceed $10,000), Commercial Service (on-call repairs, not to exceed $15,000) and a service agreement with Nathaniel Hancock for database support (funds and contract in place; dollar ceiling not specified in the meeting record). The board also approved a Bloomington Transit agreement to provide the county access to a ride app and to share data to reconcile rides, in an amount not to exceed $5,000.
Recorder's Office annual support contracts with Computer Systems Incorporated (CSI) were renewed: one for $15,840 and a second for $27,768.94, both paid from the Recorder's perpetuation fund. The board accepted a newly built segment of North Lyndall Drive in the North Park planned-unit development for county road inventory; county staff reported the road was built to spec and meets AASHTO standards.
All motions recorded in the meeting passed by voice vote with an outcome noted as "Motion carries 2 0." A resident, Lee Bruntaper, asked whether historical spending data informed the not-to-exceed amounts for on-call contracts; parks staff and other presenters said the ceilings are set as educated estimates and that many vendors are not used to the full not-to-exceed amount. "Normally, sometimes we don't use any of the vendors at all, and we don't pay them anything for the entire contract," a parks presenter said. "Most times, we pay a lot less than not to exceed amount."
No controversial debate or changes to scope were recorded; items were presented as routine business and advanced for implementation or incorporation into county operations and records.
