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Panel advances bill to set retention rules for prescription-monitoring audit trails
Summary
The committee reported House Bill 210 favorably with amendments to require the Board of Pharmacy to set standards for retention, archiving and destruction of audit-trail information in the state prescription monitoring program; an amendment requires state archivist approval before records destruction.
Representative Chasson presented House Bill 210 to clarify record-retention rules for the state prescription monitoring program (PMP). The sponsor told members the PMP stores controlled-substance dispensing records and a separate 'audit trail' that records who logged into the system, with date and time.
Under current law the prescription records may be destroyed after 10 years, but audit-trail entries were not explicitly covered; the sponsor said audit-trail records have been stored for up to 16 years in some systems. The bill would include audit-trail information in the retention and archiving framework and require the Board of Pharmacy to adopt rulemaking standards for audit-trail information.
Committee staff read a four-amendment set; technical amendments were adopted and amendment 4 requires agencies to retain records for the period specified in records-retention schedules and to obtain state archivist approval before destroying records. Representative Stagney moved to report the bill favorably with amendments; the committee adopted the motion with no objections.
