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Recorder asks for assigned vehicle; staff explain motor pool costs and replacement schedule
Summary
The county recorder requested a dedicated department vehicle for outreach and satellite-office work; fleet staff said motor-pool services currently meet needs but provided a per-mile and monthly cost breakdown to guide decisions.
The county recorder asked supervisors to consider a department-assigned vehicle to support voter-registration outreach, satellite-office visits and other field duties. The recorder said use of personal vehicles and ad‑hoc motor-pool trips is increasingly burdensome and cited outreach on tribal lands and veteran services as examples.
Public-works and fleet services staff explained the county’s motor-pool cost model: an operation-and-maintenance rate (stated as $0.40 per mile) plus a monthly fixed fee (presented as $275), and a vehicle replacement allocation (varies by vehicle type; staff estimated a typical passenger vehicle replacement allocation in the roughly $400/month range when amortized). Staff said covering those items as an assigned vehicle increases the department’s annual cost significantly compared with occasional motor-pool use and recommended continuing to rely on motor-pool until department mileage justifies assignment.
Board discussion
Supervisors asked for a precise cost comparison and suggested staff follow up with a written analysis that shows the break-even mileage for assigning a vehicle versus continued motor-pool use. Several supervisors said they preferred to spend on training and services rather than added operating costs unless analyses show a clear benefit.
Ending
Staff asked the recorder and fleet services to work together to provide a written cost comparison and recommended continuing motor-pool use for now; the recorder asked the board to keep the request under consideration if needs increase.
