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Council adopts changes to purchasing policy to raise department purchase and bid thresholds
Summary
The council approved amendments to the city's finance policies that increase department head purchase authorization and align bid thresholds with the State of Texas local government code.
The Santa Fe City Council on Jan. 9 adopted a resolution updating the city's finance policies and procedures to streamline purchasing, raise department head delegation levels and incorporate cooperative purchasing options.
Finance Director Rudy outlined four parts of the proposed changes: (1) designate an emergency contingency account, (2) raise department head purchase authorization from $300 to $1,000, (3) change the bidding threshold from $2,000 to $3,000 to align with Texas Local Government Code Section 252.015, and (4) raise the city manager limit to $5,000. The RFP threshold at $50,000 remains unchanged.
Rudy said the changes will reduce paperwork and administrative time for departments and added cooperative purchasing agreements and documentation requirements for HUB (Historically Underutilized Business) considerations.
Council moved and seconded the resolution; roll call approval followed and the motion passed unanimously.
