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New Ulm council selects Mead & Hunt for airport engineering; approves multiple task orders contingent on grants
Summary
The council authorized staff to enter negotiations with Mead & Hunt, Inc. for on-call airport engineering services and approved four separate task orders for airport projects contingent on state or federal grant awards, including AWOS site work, airfield pavement maintenance, apron expansion and fuel system site work.
The New Ulm City Council on April 15 authorized city staff to negotiate a five-year on-call engineering contract with Mead & Hunt, Inc. and approved four related task orders to advance airport projects, with all construction or engineering work contingent on securing the listed state or federal grants.
City staff said the consultant selection followed Federal Aviation Administration guidance for five-year on-call engineering services; staff and a selection committee recommended entering negotiations with Mead & Hunt, which has been the city’s airport consultant for more than two decades. The council authorized city staff to define scope and negotiate terms with Mead & Hunt as the next step.
The council also approved an amendment (Task Order 2020-03, Amendment No. 1) to provide engineering services and prepare plans and specifications for site work to support installation of a new Automated Weather Observing System (AWOS). Staff said MnDOT owns and maintains the AWOS equipment and the amendment — $51,811 — would be reimbursable through a MnDOT Office of Aeronautics grant if awarded.
Separately, the council approved Task Order 2020-28 for airfield pavement maintenance work (construction observation and contract management) in the amount of $55,203 and Task Order 2020-09 for the apron expansion construction phase in the amount of $94,794; staff said those task orders are contingent on federal grant funding (Airport Improvement Program or similar federal grants).
Finally, the council approved Task Order 2020-10 for civil site work to prepare the site for a new airport fuel system in the amount of $68,590; staff said this task is expected to be 70% funded by the State of Minnesota pending a MnDOT Office of Aeronautics grant award.
Each of the motions approving scope and allowing contract execution was made contingent on the city receiving the specified grants. Councilors signaled support for proceeding with grant-dependent engineering services and authorized the city manager to execute agreements when grants are awarded.
