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Board hears new SOP after confusion over sale/donation of old jerseys; technology recycling SOP also formalized
Summary
Administration presented a new standard operating procedure clarifying disposal, recycling and sale of district property after a recent incident where old football jerseys were offered as a suggested donation. Technology disposal/recycling SOPs were also formalized and will be shared with principals.
Administration told the board that staff discovered 50 older football jerseys (25 home, 25 away) and that a recent local attempt to distribute those jerseys had been handled as a suggested donation rather than as a formal sale, creating uncertainty about the correct process.
The presentation explained the district’s clarified approach: items will be handled in one of three explicit tracks (sale, recycle, discard). Administration said that offering an item “for a suggested donation” created a gray area and that if money is requested the transaction must be treated as a sale under district rules. The director said the district has moved the existing guidance into a formal Standard Operating Procedure (SOP), added inventory steps, and included two bold clarifications: staff must not post or solicit sales until the board has been notified the sale is coming, and a donation cannot be framed as a conditional payment (“I’ll give it to you if you give me $30”).
Board members pressed for communication protocols so staff will know to ask administration when situations appear ambiguous. The director said the SOP will be posted in the district SOP repository and shared via principals’ agendas and regular communication. The technology department reported parallel work: a formal SOP for disposal and recycling of obsolete technology items was completed and will be used to evaluate whether devices have residual value (in which case they may be sold to vendors, staff or students) or are fully obsolete and should be recycled.
Administration said the technology SOP had been developed with recent inventory reconciliation work and named Samantha Chapman as a key contributor to that effort. The board agreed administration should circulate the new SOPs broadly and remind staff to seek clarification when in doubt.
