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Mount Pleasant awards 2025 paving contract to Payne & Dolan; staff outlines funding and resident notification plan
Summary
The Village Board awarded the 2025 paving program to low bidder Payne & Dolan and staff described funding allocations, bid competitiveness and resident notification procedures.
The Village Board of Mount Pleasant on April 14 approved the award of the 2025 paving program to low bidder Payne & Dolan, Inc., following a staff summary of bids and funding sources.
Why it matters: The paving contract determines which streets will be resurfaced in 2025 and allocates the village's local capital and developer-funded resources for those projects.
What staff told the board: Public Works staff said bids opened on April 3 and four firms submitted proposals; the bids were close to the engineer's estimate. Staff provided the following approximate breakdown of the low bid package: about $3,000,000 for roads work; about $220,000 for utilities; roughly $130,000 from TID 4 for a sidewalk near Highway 20 and the frontage road; roughly $100,000 in building capital to resurface the west and south sides of the police department parking lot; and about $230,000 in developer costs for new subdivision roads. Staff also said the village uses form letters and other notifications to inform residents in advance of paving work but does not provide exact day-by-day schedules because contractors determine the schedule.
Vote and motion: The board approved the motion to award the contract by roll call. The meeting transcript records the award amount as read aloud during the motion: "$3,000,719.672 dollars and 85¢" (verbatim as stated in the meeting). The transcript does not include the formal written contract document; the recorded figure should be verified in the contract paperwork.
Implementation notes: Public Works indicated it will send form letters and other notices to residents in advance of work; the contractor sets specific timelines and staff will communicate approximate durations (typically one to two weeks for a street section). The department remains responsible for construction oversight and contract administration.
Ending: Trustees expressed satisfaction that bids were close to engineer estimates and welcomed the resident-notification process. The motion carried on a recorded roll call with trustees Karas, Anastasio, Bhatia, Venturini, Washburn, Doxey and DeGroot voting "Aye."
