Votes at a glance: Mount Pleasant board approves 2025 paving contract, adopts stormwater fees, extends refuse contract

The Village Board of Mount Pleasant on April 14 approved a series of infrastructure and contract measures, including the award of the 2025 paving contract, adoption of new stormwater permit fees, acceptance of public roadways in a new subdivision and a two-year extension of the village's refuse and recycling contract with GFL.

The board approved the low bid for the 2025 paving program, awarded to Payne & Dolan, Inc., and accepted a three-year landscaping contract for Campus Park with the low qualified bidder SRI LLC. The board also adopted Ordinance 3-20-25 to amend Chapter 71 of the Village Code concerning filling of lands, passed Resolution 5-2025 accepting public highways and adopted Resolution 6-2025 establishing stormwater permit fees. Separately the board approved a proposed two-year extension to its refuse and recycling contract with GFL that adjusts the annual escalation language.

Why it matters: The paving award and related capital spending determine which roads are resurfaced this construction season and allocate roughly $3 million in low-bid work; the new stormwater permit fees create a local fee structure to fund inspections and oversight; and the refuse-contract extension keeps the existing vendor under contract into 2027 under revised inflation adjustments.

Key votes and formal actions - Campus Park landscape maintenance contract (three-year) — motion to award to SRI LLC: approved on voice/roll call; Trustee Rom recused from that consent item. - 2025 paving program — motion to award to Payne & Dolan, Inc., low bidder in the amount stated in the meeting record: approved by roll call. - Ordinance 3-20-25 (amend Chapter 71 related to filling of lands) — approved by roll call. - Resolution 5-2025 (accept public highways/roadways — Oaks Road, Pike River Crossing subdivision) — approved by roll call. - Resolution 6-2025 (adopt stormwater permit fees for the village) — approved by roll call. - Refuse and recycling contract extension with GFL (negotiated two-year extension; change to annual increase floor and CPI cap) — approved by roll call.

Vote tallies: For each roll-call item the transcript records the following trustees voting "Aye": Karas, Anastasio, Bhatia, Venturini, Washburn, Doxey, DeGroot. On the consent agenda item that included the Campus Park landscaping contract Trustee Rom was recused and that recusal was noted.

What the board said: Staff described the paving bid opening (four bidders, bids close to the engineer's estimate) and provided a funding breakdown for the paving program, including roughly $3,000,000 for roads, about $220,000 for utilities work, approximately $130,000 of TID 4 funding for a sidewalk by Highway 20/frontage road, about $100,000 in building capital (police department parking lot resurfacing) and about $230,000 in developer-funded new subdivision roads. On stormwater fees staff said the village's permit mirrors the DNR land disturbance structure and that inspections of permit areas were already being conducted by staff; the permit previously carried no local fee.

What the board did not decide: The meeting record does not include detailed contract documents, the exact text of the refuse contract extension, nor a full CPI schedule; those items remain part of the contract records rather than the transcript.

Ending: The board also heard staff reports including a tourism website upgrade and brief trustee remarks about intergovernmental meetings and a process suggestion to add a regular line on Committee of the Whole agendas for trustees to propose future discussion items. The meeting adjourned following a motion to adjourn.