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Planning Board finalizes short‑term rental permit application and checklist; to seek Select Board approval of fees
Summary
Staff circulated a short‑term rental (STR) conditional‑use permit application, checklist and instructions that mirror the new STR ordinance. The board reviewed required documentation, inspection/certificate of compliance process, and fee components; staff will seek Select Board approval of the $300 application fee and related fees.
Planning staff presented a new short‑term rental (STR) conditional‑use permit application, an associated submittal checklist and applicant instructions intended to mirror the town’s recently adopted STR ordinance.
Leanne explained the application asks for standard contact information, property address and tax map/lot, property manager or emergency contact, New Hampshire Rooms and Meals Tax ID and the STR platform listing ID where applicable. The application includes an occupancy calculation, the number of on‑site parking spaces, and a requirement that on‑street parking is prohibited. The checklist asks applicants to provide DES subsurface sewage disposal approvals where applicable; staff will add a note clarifying that municipal sewer customers need not provide a DES disposal number.
The draft adds a site‑visit authorization so code enforcement and the fire department can perform the inspections required by the ordinance and issues a certificate of compliance after inspection. Leanne said the building official and fire chief worked with a small subcommittee on inspection items and that the planning office will develop a certificate of compliance and a fire/building inspection checklist for final sign‑off.
On fees, the application materials list an application fee ($300), a public notice fee (approximately $150) and recording fees to the Carroll County Registry of Deeds (to be determined). Leanne said the Select Board must formally adopt the fee schedule; she will meet with the town administrator and seek a Select Board hearing date. Staff is also assembling a web page for STR guidance and will publish application materials once the fee schedule is set.
Board members suggested small edits (add room for multiple owner signatures, reference exact town code chapters for noise and trash) and asked staff to replicate key explanatory language on both the application and the checklist so applicants will not miss requirements. Leanne agreed to update the draft, finalize the inspection and certificate forms with the fire department and building official, and pursue Select Board approval of the fee schedule; she said the planning office aims to make the application live within weeks.
