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Commission accepts single bid for orthophosphate system and approves related job orders; budget overage covered by expected rate-case depreciation increase
Summary
After receiving a single bid for an orthophosphate feed system, the commission approved the award and then approved several job orders for water-main and electric work; staff said the orthophosphate job order exceeds the capital budget by about $65,000 but that the water rate case’s higher depreciation will cover the overage.
Marshall Utilities staff presented a lone bid for the orthophosphate (orthophilic) chemical feed / treatment equipment package and recommended awarding the work to the single bidder, which staff judged qualified.
Commissioner Nick moved approval of the award and Commissioner Gabrielle seconded; commissioners voted in favor and the motion carried.
Staff also presented several job orders for water-main replacements and other capital work and asked for commission approval. The commission approved the job orders by motion (mover: Commissioner Natasha; second: Nick). The approved job orders include: West Kelshed water main replacement (estimated $163,169), North Apple & Depot water main replacement (estimated $151,425), South Maple water main replacement (estimated $480,284), orthophosphate equipment installation at multiple facilities (estimated $197,928), and an overhead-line rebuild on South Washington (estimated $91,236). Staff noted the orthophosphate job order exceeds the capital budgeted amount ($132,000) by roughly $65,000; finance staff said the recently approved water rate case will increase collected depreciation this year by roughly $91,000 and that the extra depreciation will cover the overage.
Why it matters: The orthophosphate system and associated installation are capital investments intended to adjust water chemistry at the utility’s treatment sites. Job orders approved at the meeting advance multiple distribution and electric projects that affect service reliability and planned capital spending.
Votes at a glance: - Orthophosphate equipment award (single bidder): motion to award approved (motion by Nick; second by Gabrielle). - Job orders (multiple water-main replacements, orthophosphate job order, overhead rebuild): motion to approve job orders approved (mover: Natasha; second: Nick). - Bills and payroll: approved (motion by Gabrielle; second by Paul). - Previous meeting minutes (03/10/2025): approved (motion by Nick; second by Natasha).
Next steps: Staff will issue award paperwork per procurement rules, proceed with contract and installation of the orthophosphate equipment, and manage budget impact using the additional depreciation expected from the new rate case; staff will return obligation and expenditure updates in future financial reports.
