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Audit committee updates board on internal audit plan and Workday ERP implementation
Summary
Audit and risk management reported on an internal audit plan focused on chart of accounts ahead of a planned enterprise resource planning (ERP) implementation (Workday) with an initial finance/HR go-live scheduled for June 2026; the meeting record referenced implementation costs and emphasized the phased approach.
Trustees received an audit and risk management committee update on Feb. 10 and heard additional briefings on April 14 about internal audit priorities tied to a planned enterprise resource planning (ERP) implementation.
Trustee Zeller reported the committee approved a draft internal audit plan presented by the system's finance leadership; the plan will prioritize a review of the chart of accounts to prepare for a system-wide ERP migration. The meeting record identifies the vendor as Workday and sets an initial go-live for finance and human capital management (HR/payroll) in June 2026, followed by student-related modules at a later stage. A figure of $20,000,000 was spoken in the public discussion as an order-of-magnitude for the implementation; the transcript framed this as a major, multi-year undertaking rather than a final contract value presented for board approval in open session.
The committee also received progress reports on the FY24 single audit and FY24 internal audit findings and heard updates from controller Toby Stewart and staff regarding remediation progress. No formal board action on the ERP contract was recorded in the public session; the committee's work was presented as preparatory oversight to support successful implementation.
Trustees emphasized the scope and discipline required for ERP implementation, noting the need to run existing programs while standing up the new systems and to implement the project in phases to reduce operational risk.
