Mayville council approves water-loan paperwork, budget cleanup and multiple public-works contracts

The Mayville Common Council on April 22 approved final paperwork for a state Safe Drinking Water loan and several related bond and legal steps, adopted a 2024 budget amendment that reallocated multiple fund balances, and awarded contracts for park shelter repairs and street paving.

Councilors approved motions to complete the Safe Drinking Water Loan finance-assistance documentation for Project 5443-15 (water-treatment upgrades for wells No. 2, 3 and 5) and to move forward with related bond and legal steps. The council also approved Resolution 5974, a 2024 budget amendment that reallocates multiple internal funds, and accepted the low bid for park shelter maintenance and a base-plus-alternates bid for the 2025 asphalt paving and milling project.

The loan paperwork and bond-related motions were described by administrators as final documentation required to proceed with borrowing for the water-treatment upgrades. The council voted to authorize engagement of bond counsel and to approve the loan financing documents; staff noted part of the project funding will come from borrowing and part from grant sources. The council approved motions on each item by voice or roll call; where a roll call was requested, alderpersons recorded “Aye.”

On the budget amendment, the council approved transfers that separate EMS and fire trust funds (Fund 75 split into an EMS trust with a starting balance of $79,608.11 and a Fire Trust with $19,902.03), move Cable TV (franchise-fee) activity into the general fund ($57,381.47), transfer $52,131.12 from the general fund to a repair/trust category, and close out the ARPA special-revenue fund by transferring $236,692.84 to the Capital Projects Fund. The resolution was introduced as Resolution 5974; a roll call recorded alderpersons Smith, Baker, Schmidt, Leitmael, Newman and Olson voting aye.

The council awarded park-shelter maintenance to BRH Enterprises (low bid $53,350) rather than J.F. Lopez Roofing ($59,298) and approved a contract covering multiple shelters including Ziegler Park, Tyler Park and Firemen’s Park bathrooms and pavilions. For the 2025 asphalt paving and milling project the base bid totaled $674,000 with $167,000 in alternates; staff confirmed the combined amount falls within the budget and the council voted to accept the base plus all alternates.

Other approved items included an engineering services agreement for the 2026 Grove Street reconstruction and related utility work; approval of a senior-level accounting job description (part-time accounting position); authorization to place the 1991 ladder truck on Wisconsin Surplus with a minimum to be suggested by the fire department; and approval of routine contracts for fertilizer/pesticide services for ballfields (Fox Den) and a fundraising-sign campaign for Mayville Cares LLC.

Several items were postponed: the land-brokerage-services proposal was tabled to the next meeting after late withdrawals by firms. Minutes and the monthly bill payments were approved by vote. Most motions carried unanimously or by the recorded ayes shown in the minutes.

Votes at a glance - Resolution 5974 (2024 budget amendment): Motion by Smith; second by DeBaker; roll call recorded Smith, Baker, Schmidt, Leitmael, Newman and Olson voting aye. Outcome: approved. - Safe Drinking Water Loan, Project 5443-15 (finance-assistance documentation): Motion by Lisonbee; second by Newman. Outcome: approved. - State of Wisconsin Safe Drinking Water Loan agreement for $4,438,350: Motion by Olson; second by Newman. Outcome: approved. - Scope/engagement with Orles and Brady, LLP for water-system revenue bond issuance (Series 2025): Motion by Smith; second by Leveneau. Outcome: approved. - Resolution 5987 (authorizing issuance/sale of water-system revenue bonds, Series 2025): Motion by Newman; second by Schmidt. Outcome: approved. - Work change directive No. 1 (water/wastewater treatment facility upgrade – potential additional costs for relocated laterals): Motion by Newman; second by Leveneau. Outcome: approved (directive acknowledged; cost estimate not finalized). - Park shelter maintenance award (BRH Enterprises; $53,350): Motion by Smith; second by DeBaker. Outcome: approved. - 2025 Asphalt paving and milling (base $674,000 plus alternates $167,000): Motion by Schmidt; second by Baker. Outcome: approved. - Engineering services agreement — 2026 Grove Street reconstruction and utility work: Motion by Smith; second by Olsen. Outcome: approved (vote recorded aye by council members present). - Senior-level accounting job description (part-time accounting position): Motion by Olson; second by Baker. Outcome: approved. - Disposal/sale of 1991 ladder truck (authorize sale via Wisconsin Surplus with minimum to be set on fire-department recommendation): Motion by Schmidt; second by Newman; friendly amendment to allow minimum suggestion. Outcome: approved. - Fertilizer/pesticide services for ballfields (Fox Den): Motion by Newman; second by Smith. Outcome: approved. - Fundraising sign campaign at Mayville Baseball Field (Mayville Cares LLC, sponsor banners): Motion by Newman; second by Leveneau. Outcome: approved. - Land-brokerage services (project proposal): Postponed to next month (motion by Smith; second by Newman). Outcome: tabled.

The meeting record shows most motions were carried without extended debate; where councilors asked questions staff provided clarifications about scope, schedule or funding. Several items—particularly the water loan and related bond paperwork—were described as necessary to secure financing and to apply for grants; staff emphasized some cost details remain estimates until final design and state approvals are complete.

Ending Councilors closed the meeting after approving routine minutes and bills and scheduling standing committee and commission meetings; several project approvals will proceed to contract finalization and grant-application steps in the months ahead.