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Commissioners increase IT Diners Club card limit after staff say vendors require card payments
Summary
The Commissioners Court approved raising an IT department Diners Club credit-card limit from $5,000 to $10,000 for an additional staff card, citing vendor requirements for card payments for software, licenses, and travel.
The Brazos County Commissioners Court on April 15 approved increasing a Diners Club credit-card limit from $5,000 to $10,000 for a second IT staff card to ensure the county can pay vendors that will not accept purchase orders.
County IT staff explained several vendors — including Zoom, Intuit (QuickBooks), domain and SSL certificate providers, certification programs and some hotels and airlines — require payment by card and will not accept a purchase order. The county's IT director told the court that two county-issued cards are used to manage recurring licensing and training costs and that, in the prior year, the two cards combined charged $45,227.68 and were paid off within the monthly statements.
Judge Hartley asked whether purchases are reviewed; staff replied that multiple checkpoints exist, including staff review and oversight by the auditor. Commissioners acknowledged the need but asked for continuing oversight; the court directed that existing review processes remain in place. The motion to raise the limit passed on a voice vote with no recorded opposition.
Ending: County staff noted the cards are used for budgeted expenses and reimbursed within 30 days; commissioners asked that oversight continue and that staff provide regular reporting to the auditor and budget office.
