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District staff outline five-year pavement plan after analysis finds Maple Creek, Perry Hill need major reconstruction
Summary
Facilities staff presented a pavement-condition survey covering more than 85 acres of district asphalt, recommended a five-year reconstruction and maintenance plan estimated at about $1.1 million per year, and discussed prioritizing full rebuilds versus overlays at high-need sites.
Facilities staff presented the board with a districtwide pavement analysis showing more than 85 acres of asphalt across Northwest Allen County Schools properties and recommended a multi-year plan to address sites in fair-to-poor condition.
The presenter said the analysis used a color-coded rating system (excellent to poor) and identified Maple Creek Middle School, Hickory Center, Huntertown Elementary and Perry Hill Elementary as among the sites needing the most significant work. Maple Creek’s worst areas (bus lot and parent drop-off) and Perry Hill’s failing substructure were called out as likely needing full reconstruction rather than surface overlays.
"If you look at good and fair and poor, when we get into the yellows and oranges, you're talking about a complete rebuild down to the subsurface," the presenter said, explaining that overlays are appropriate for green/blue-rated areas but not for the orange/red zones. The presentation included a sample year-one package for Maple Creek that reached roughly $1,000,000 in reconstruction costs for the worst segments.
Staff summarized a consultant recommendation for a five-year program that would prioritize the worst substructures while budgeting for routine preventative maintenance on better-rated areas. The consultant’s five-year estimate presented to the board was roughly $1,100,000 per year—about $5,000,000 total—plus design and related fees. That compares to the district’s current combined allocation for asphalt and concrete repairs, which staff said is about $300,000 per year if those building-level pots are pooled.
Board members asked whether maintenance had previously been handled at the building level. Staff said most routine decisions had been delegated to each school’s head custodian or facility manager and that some facilities managers are newer and may take different approaches; centralizing or coordinating the work was a possible efficiency measure.
Staff also noted opportunities to coordinate pavement work with planned building additions or playground upgrades to avoid repeated disruption of a single campus. Board members raised practical points—such as adding curbing to reduce edge damage—and staff agreed to consider such features when scheduling reconstruction work.
