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Board reviews facilities-planning software; initial annual fee quoted at about $12,000
Summary
RSU 10 staff described a proposed facilities-management and planning software package to centralize spreadsheets and facilities data; a vendor discount reduced the initial quote from $20,000 to about $12,000 and staff said the item is in the proposed budget.
The RSU 10 school board discussed a proposal to purchase facilities-planning software that administrators say would centralize maintenance, scheduling, field and facilities data and replace multiple spreadsheets.
Devin, the district’s BGT (buildings, grounds and transportation) director, told the board that a vendor previously quoted roughly $20,000 but reduced the cost to about $12,000 after the vendor confirmed the district qualified for a discount based on student population. Devin said some implementation and training costs are one-time; annual licensing fees would be lower than the initial implementation figure. Board members asked who would enter the existing data and how long it would take; Devin said district staff would work with the vendor and contractors and that existing spreadsheets could be imported to speed setup.
Administrators said the software can integrate with extracurricular scheduling platforms used by athletic departments (Arbor or similar), automatically populate calendars and streamline requests for field use, transportation coordination, and facilities billing. The district said the software is already included in the current budget draft.
Board members raised practical questions about implementation time, data-entry workload and which staff would own the system. Devin said the company provides training and that the district would coordinate with contractors to ensure accuracy. The board asked for clarification of the recurring annual fee, which Devin said would be lower than the initial $12,000 figure because training is a one-time cost.
Administrators said the software would help with planning for the new Mountain Valley Community School and preserve building-level details that might otherwise exist only in paper files.
