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Panama City Community Fund board ratifies administrative filings and audit bills, approves financial reports
Summary
At a brief Panama City Community Fund board meeting, directors unanimously approved meeting minutes, quarterly financial reports and ratified small administrative and audit-related expenditures totaling $12,643.75; no public comment was received.
Panama City Community Fund Board President called the board to order and the directors approved meeting minutes, quarterly financial reports and several administrative and audit-related expenditures in a meeting that lasted about five minutes and drew no public comment.
The board unanimously approved the minutes for the Jan. 14, 2025, meeting and the quarterly financial reports, and ratified a $183.75 reimbursement for state filing fees paid by the fund’s legal counsel. Directors also ratified the first progress bill of $7,900 from Tipton Marler, Garner and Chastain, CPAs, and $4,560 for accounting services from Carl Riggs of Ingram CPA firm; the board voted 4-0 on each item.
Why it matters: the actions are routine housekeeping for the Panama City Community Fund (formerly the Panama City Disaster Relief Fund Inc.), ensuring the nonprofit remains in compliance with state filing requirements and continues its annual audit and accounting processes.
Board action and discussion: after the secretary confirmed a quorum, the board moved through the agenda without public comment. Staff noted the $183.75 invoice covers three years of state filing fees (2022, 2023 and 2024) paid by the Burke Blue law firm on the fund’s behalf. The board approved a staff recommendation to ratify that reimbursement.
On audit and accounting, staff reported the first progress invoice from Tipton Marler, Garner and Chastain, CPAs, for $7,900 and separate accounting services totaling $4,560 from Carl Riggs of Ingram CPA firm related to reinstating the fund’s not-for-profit status. A director asked whether additional progress bills would follow; staff replied there will be at least one more and that last year’s total audit-related fees were nearly $15,000.
Votes at a glance — each motion carried 4-0 (Street, Halligas, Lucas, Rowan): • Approve minutes for Jan. 14, 2025 — approved 4-0. • Approve quarterly financial reports — approved 4-0. • Ratify reimbursement of $183.75 to Burke Blue for state filing fees (2022–2024) — approved 4-0. • Ratify expenditures: $7,900 (Tipton Marler, Garner and Chastain, CPAs, first progress bill) and $4,560 (accounting services by Carl Riggs/Ingram CPA firm) — approved 4-0. • Motion to adjourn — approved 4-0.
The board did not receive any public-comment speakers and adjourned after completing the agenda. Staff will proceed with the ratified payments and the audit process; no additional directives or follow-up tasks were recorded in the minutes provided.
