Finance committee approves package of budget amendments, contracts, grants and bids; many items carried with emergency clauses or subject to legal review

At its April meeting the Medina City Council Finance Committee approved a broad set of routine and project‑specific items covering budget amendments, equipment purchases, grant applications and construction contracts. Several approvals included emergency clauses (to meet grant or procurement deadlines) and some were explicitly conditioned on law‑director review.

Votes at a glance (items discussed and committee outcomes):

- 25-76: Budget amendments (wellness funds) — motion to approve; carried by voice vote. - 25-77: Increase expenditure to Waco Masonry (service department) — motion to approve; carried. - 25-78: Cooperative purchase — Ford cab and chassis and Henderson body (street department) — motion to approve; carried. - 25-79: Professional services agreement with T&M Associates (Brownfield assessment for former Yosinoco site, grant deadline June 30) — approved with emergency clause. - 25-80: Second amendment to airport management agreement (Medina Municipal Airport) — approved subject to law director review and language cleanup. - 25-81: Grant application to USA Water Polo (purchase of water-polo goals; startup program) — motion to approve; carried. - 25-82: T‑Mobile Hometown Grant application for park benches (parks) — motion to approve; carried. - 25-83: Increased expenditure to Holtz Industries (sanitation parts/packer panels) — motion to approve; carried. - 25-84: Increased expenditure to Environmental Equipment Sales (replacement tailgate frame and parts) — motion to approve; carried. - 25-85: Bids for 2025 equipment and general pavement services — motion to approve; carried. - 25-86: Bids for Job No. 1151 (US 42 resurfacing and pedestrian safety improvements; grant funding combined ~ $1.4M of $1.9M estimate) — motion to approve; carried. - 25-87: Preliminary legislation for ODOT Urban Paving (SR 3 and SR 57) — approved subject to law director review. - 25-88: GMP 3 for Municipal Court renovation (Ruhlin) — approved with emergency clause; committee discussed funding splits and payback mechanics between city funds and the court’s special project funds. - 25-89: Amend stormwater ordinances (comprehensive stormwater management, erosion/sediment control, illicit discharge/control) — motion to approve subject to law director review; committee said the ordinances respond to an EPA audit and are intended to preserve grant eligibility and provide enforcement tools. - 25-90 / 25-91: Fiscal‑year 2026 community project grants (State Road Phase 2; airport entrance/apron) — applications authorized and approved with emergency clauses; local matches were identified in the packet (staff to pursue Congressman’s office funding prioritization). - 25-92: Amend salaries and benefits (extend new‑hire training period up to 12 weeks at mayor’s discretion) — motion to approve with emergency clause; carried. - 25-93: Sodium‑chloride (rock salt) purchase agreement for winter 2025–26 (estimate 1,900 tons) — motion to approve with emergency clause; carried.

Many of the staff presenters noted deadlines constrained committee timing; the committee conditioned several approvals on law‑director review or the execution of standard agreements (for example, the airport management amendment and stormwater ordinances). Committee members also discussed longer-term financing strategies for the municipal‑court project, including potential bond timing and interest-credit mechanics and the city’s options for internal cash versus external borrowing.

Ending: Staff will proceed with the approved applications, contracts and purchase orders, complete law‑director reviews where required, and return any items requiring full council action or additional documentation.