Mayor’s Ball invites, tickets and t-shirt production advance as committee readies Centennial promotions

Committee members said invitations for the Mayor’s Ball have been printed and tickets are being printed; staff plan to mail invitation/ticket envelopes once the guest list is finalized. Members discussed inviting all five county commissioners, lobbyist Mike Moore and other dignitaries; committee members agreed to include commissioner invitations rather than limiting invitations to two commissioners.

The committee reviewed a t-shirt prototype and authorized mass production once final alignment and spacing issues are fixed; a vendor estimated production in seven to 10 days. The committee said the initial run would be affordable because of an in-kind contribution and that retail pricing was tentatively set at $15 per shirt.

Members discussed promotional logistics across events, including setting up a staffed table at upcoming April/May festivals to sell shirts and tickets, and using a banner that can be hung or draped on a table. The committee requested address lists be gathered so invitation envelopes can be prepared and mailed quickly once the ticket and invitation printing is complete.

Judith Coutos told the committee she will personally cover the cost of a piano player for the Mayor’s Ball separate from Spartan Manor’s responsibilities. Committee members also discussed vendor confirmations for the food-truck roster and requested final vendor information for the festival flyer.

Staff and committee members agreed to finalize the mayoral guest list, confirm ticket print timing and sequence the distribution so invitations and tickets go out together in the same envelope.