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Centennial committee approves event spending for May festival, golf scramble and children’s activities
Summary
Port Richey City Centennial Committee approved modest budget allocations and accepted a $5,000 in-kind donation for boat tours as it finalized plans for the May Centennial Festival and related events.
Port Richey City Centennial Committee members agreed to several small budget allocations for the city’s upcoming Centennial events, including $800 for festival games and activities, $200 for the golf scramble deposit and $700 for children’s entertainment, and discussed a $5,000 in-kind donation of boat tours from Island Paradise Charters.
The committee confirmed the $800 allocation for games and activities at the Centennial Festival by consensus. Committee members said the money would pay for inflatables, obstacle-course equipment and similar children’s activities. The golf scramble will include a $200 nonrefundable deposit to hold the event slot; committee members approved that by consensus as well. The group also agreed, by consensus, to pay $700 to secure a balloon-and-face-painting vendor for a three-hour block during Centennial Day.
Adam Thompson, the committee member who led the budget review, presented a revised spreadsheet that folded in recent sponsor checks and vendor costs. Thompson said he corrected formulas and consolidated sub-item budgets so members could see the event cash flow. He noted the spreadsheet does not include certain larger commitments and said some sponsorships remain listed as placeholders.
Committee members discussed an in-kind $5,000 offer from Island Paradise Charters to provide boat tours tied to Centennial events. The committee noted the tours would be scheduled separately by the business and could be offered on multiple dates, and that logistics such as launch location and scheduling would need to be confirmed if the tours are advertised as part of Waterfront Park activities.
On the golf scramble, committee member Ricky outlined catering and participant estimates and said fees were set to cover food and facility costs and that an April 14 vendor cutoff and an April 20 attendee estimate would be used for final food orders. He said the event’s current price per golfer and team break-even point mean the committee needs roughly 20 teams to cover expenses.
Budget items discussed but not fully quantified in the meeting included a $600 estimate for a Johnny Cash tribute band and line-item adjustments tied to sponsorship receipts; the committee left some entries as placeholders pending final invoices and sponsor confirmations.
The committee used consensus votes for the smaller allocations and recorded no roll-call tallies during discussion. Members asked staff to update the budget spreadsheet and circulate final numbers ahead of the next meeting so remaining encumbrances and available non-encumbered funds are clear.
Committee members framed these items as operational steps to finalize programming for the May events rather than policy decisions requiring council action. They said larger or new line items would be returned to either the committee or city council if additional funding or contract commitments are required.
