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Committee advances plans for Cops & Firefighters car show; venue, insurance and vendors need confirmation
Summary
The Public Safety Committee reviewed a proposed car show and vendor plan, identified insurance and permit needs for a private parking-lot venue, and set an October target date while seeking vendor, security and restroom cost estimates.
The Public Safety Committee received an update on planning for a “Cops & Firefighters” car show and agreed to continue work on logistics, insurance and vendor arrangements for a fall event.
Committee members reported they had secured a venue host, identified potential sponsors and lined up community vendors, but town staff must confirm insurance, permitting and vendor-license requirements before the committee can finalize contracts. Anna G. Menendez’s organization agreed to let the committee use a parking area described at the meeting as holding roughly 500 parking spaces; the host asked for proof of insurance to remove liability from the property owner.
The committee discussed costs and operations: portable restroom trailers were suggested as an alternative to building access to avoid school restroom rental and security requirements; food trucks and a pig-roast vendor expressed interest in participating; and local businesses — including Miami Lakes Automall and GameDay Miami Lakes — had signaled sponsorship interest. Members asked staff to confirm whether the town can provide a certificate of insurance for the event or whether an event-specific certificate from organizers/vendors will be required.
Organizers flagged a list of items to resolve before the event: stage or PA needs for awards and emcee duties, DJ services, food-truck contracts, vendor fees and whether the town charges vendors for placement. Staff noted that vendors must supply town vendor licenses and certificates of insurance when required by town policy; the committee asked staff to check how the town handles vendor fees for other municipal events.
A tentative event date of Oct. 4 was mentioned during the meeting and the committee discussed doing a site walk-through with town staff and public-safety personnel to map car placement, vendor areas and emergency access. Members emphasized the need to confirm permits and coordinate with the sheriff’s office and fire department for safety equipment and on-site response.
The committee agreed to divide outreach tasks — contacting DJs, food-truck operators and award suppliers — and invited event vendors to a future meeting for formal planning input. Staff were asked to report back with quotes for restroom trailers, security and any required insurance documentation.
Votes or formal actions on contracts were not made at the meeting; the committee progressed planning and assigned follow-up tasks to staff and members.
