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Committee recommends awarding Elm Park base bid to Landserve; restrooms and court reconfiguration central to project
Summary
Staff recommended awarding the Elm Park improvements base bid (walkways, restrooms, parking, three tennis courts converted to six pickleball courts) to Landserve for $894,177.90; lighting was an alternate not funded by current grant funds and restrooms account for a significant portion of the project cost. No formal committee vote was recorded.
The Williamsport Finance Committee on March 25 discussed awarding construction services for the Elm Park improvements project and staff recommended accepting the base bid from Landserve for $894,177.90.
Bill Scott, city engineer, summarized the scope: new paved walkways to ball fields and concession stand, new restrooms, concrete under the pavilion, new paved parking including two accessible spaces and additional regular spaces, and reconfiguring three tennis courts into six pickleball courts. "We're gonna convert 3 of them to 6 pickleball courts. So when this is done, there'll be 3 tennis courts and 6 pickleball courts," Scott said.
Scott reported two base bids were received: Big Rock submitted a base bid of $860,860; Landserve submitted a base bid of $894,177.90. Each bidder also submitted an alternate price to add lighting for the courts: Big Rock listed an alternate of $239,140; Landserve listed an alternate of $451,092. Staff recommended awarding the base bid to Landserve and not taking the lighting alternate because current funds cover the base scope only. "We're recommending that we go with Landserve for the base bid, again, in the amount of $894,177.90," Scott said.
Committee members discussed funding and timing. Valerie Fessler (Community Development) confirmed that funds are available from grant sources described in the meeting as "CPG grant funds" and that the base bid fits the available budget. Committee members asked about the restrooms, which staff said are precast units that are installed by crane and represent a large portion of the project cost; one participant referenced a figure during discussion. Scott described an optimistic schedule that could achieve a mid‑summer completion if a prebuilt restroom unit is available, but said worst‑case scheduling (if units must be ordered) could extend completion to October. Scott also said staff would coordinate with tournament directors to keep events running during construction and may fence portions of the park temporarily.
The committee discussed bid review and a mathematical error in one bidder's submission: staff and the project designer reviewed and corrected minor base bid math errors and confirmed one bidder had a large miscalculation in the alternate price; that alternate will not be awarded. Scott noted Landserve has completed past work for the city, including a splash pad and work in Brandon Park, and that project references were favorable.
No formal committee vote or final award was recorded in the meeting transcript; staff stated the typical procurement compliance review would be completed before an award is finalized and that council approval would be sought as appropriate.
