Board approves multiple equipment purchases, contracts and final payments totaling several hundred thousand dollars

The Board of Public Works and Capital Assets voted on multiple motions Feb. 11, 2025, approving equipment purchases, vendor contracts and final payments tied to the city’s capital-improvement program.

The board approved the purchase of audio/video conferencing equipment for $18,255.31 to add videoconferencing capability to a city meeting room. Brent Miller, assistant IT director, said the purchase would “add audiovideo conferencing capability for meetings to enhance the capabilities of the room.”

The board approved purchase of a Can-Am utility terrain vehicle (UTV) and related equipment in the amount of $53,386 to replace a 2003 John Deere ATV. Mike Kressick said the UTV will allow the department “much more flexibility in terms of being drivable from a station to a location.”

A Toro stand-on 60-gallon SprayMaster sprayer from Reinders was approved for $19,141.33 through a Sourcewell contract; staff said the Sourcewell pricing was significantly below retail and that the purchase was included in the 2025 CIP.

The board awarded an architectural and engineering design contract to Bridal Inc. for the Evanshine Park beer-garden design for $87,200, to be funded from park impact fees and other sources to be identified. Staff described the proposal as a shipping-container–style seasonal facility intended to open in spring 2026.

The board approved final payment for the PLC replacement project at the water treatment plant to Next Electric in the amount recorded in the motion as $197,048.30.

A water-relay contract for West Putes Road and South Liberty Lane was awarded to A.W. Oaks & Sons for $127,685 as the lowest responsible bidder. The work is tied to a roundabout construction project that required relocation of two hydrants and about 165 feet of water main.

The board approved entering into an agreement for replacement of the control-room UPS (uninterruptible power supply). The motion on the floor recorded an amount; the transcript contains inconsistent figures for that amount (see audit). Because the motion passed, staff will proceed with the replacement.

The board approved utility vouchers totaling $760,461.35.

Votes at a glance (motions passed; roll-call ayes recorded in the transcript): - Approval of minutes (Jan. 14, 2025): motion moved by Seapert; recorded ayes included Gale, Czarnecki, Seapert, Zarnacki. Outcome: approved. - Audio/video conferencing equipment, $18,255.31: moved and seconded; recorded ayes included Gale, Czarnecki, Seapert. Outcome: approved. - Can-Am UTV and equipment, $53,386: motion moved and seconded; recorded ayes included Zarnacki, Czarnecki. Outcome: approved. - Toro 60-gallon SprayMaster (Reinders/Sourcewell), $19,141.33: moved by Hebert; recorded ayes included Gale, others. Outcome: approved. - Architectural & engineering design contract, Bridal Inc., Evanshine Park beer garden, $87,200: moved by Czarnecki; recorded ayes included Gale, Zarnacki, Seapert. Outcome: approved. - Final payment for PLC replacement, Next Electric, $197,048.30: moved by Czarnecki; recorded ayes included board members listed. Outcome: approved. - West Putes Road and South Liberty Lane water relay, A.W. Oaks & Sons, $127,685: moved by Seapert; recorded ayes included board members listed. Outcome: approved. - Control-room UPS replacement agreement, vendor Quality Power Solutions: motion moved by Scally; recorded ayes included Seapert. Outcome: approved (amount notated in transcript inconsistently; see audit and clarifying details). - Utility vouchers, $760,461.35: motion moved and seconded; recorded ayes included Gale, Zarnacki, Seapert. Outcome: approved.

Several of the purchases and contracts were described as part of the city’s 2025 capital improvement program or budget. Where the transcript recorded multiple or inconsistent figures for a single item, this article notes that inconsistency rather than asserting a single corrected amount.