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Tourism commission approves reserve-fund survey; will solicit input from stakeholders
Summary
Commission approved distribution of a survey to shape an investment vision for retained tourism funds and agreed to solicit responses from Engage Franklin, the Economic Development Commission and the City Council; City Attorney cautioned against conducting planning via email to avoid a "walking quorum."
The Franklin Tourism Commission approved a survey to collect input on an investment vision for retained tourism funds and set a timeline for responses ahead of its April meeting.
Commission member Marcus moved to approve the “Franklin Tourism Commission Reserve Funds Investment Survey as printed in tonight’s packet for commission members.” The motion was seconded and passed by voice vote. The commission agreed staff would send the survey to commissioners and coordinate collection and consolidation of responses.
Commissioners directed staff to share the survey more broadly for stakeholder input. Commissioners asked staff to give the Engage Franklin board members the survey and consolidate the board’s inputs; they also asked that the Economic Development Commission and City Council be invited to complete the survey so the tourism strategy aligns with broader economic and municipal planning. Staff proposed a deadline so consolidated results could appear in the packet for the April 16 meeting. The commission discussed target deadlines and staff suggested a Friday-before-the-meeting consolidation date (the ninth, the Friday before the April 16 meeting) for responses to be returned for inclusion in the packet.
On process, the City Attorney advised the commission that planning work could not be conducted by commissioners via email because that could create a “walking quorum.” The attorney’s guidance means staff will collect survey responses centrally and present results at an open meeting rather than commissioners discussing the survey content in group email threads.
No formal changes to the survey were recorded at the meeting; commissioners requested staff make any minor edits discussed tonight and then distribute the survey by email for return to a single collection point. The commission did not adopt investment policy changes at the meeting — it approved only the distribution of the survey and a process for collecting input.
