Council approves tree‑work contract, copier agreement and other routine measures; authorizes planning step for detention‑basin tree plantings

The South Russell Village Council recorded several formal votes and procedural approvals at its March meeting. Below are the actions taken, with motions, movers/seconders and vote outcomes as stated in the meeting transcript.

Votes at a glance

- Minutes approvals (regular and special meetings): Council approved minutes of recent regular and special council meetings. The regular‑meeting approval was moved by Galicki and seconded by Kavanaugh; the vote was recorded as 5–0 in favor.

- Credit card report (03/24/2025): The finance committee moved to approve the credit card report; motion carried on voice vote (aye recorded).

- Ordinance repealing Cintas facility services rental agreement (repeal of ordinance No. 2024‑76): Council introduced and moved to adopt an ordinance repealing the five‑year rental agreement with Cintas Corporation (shop towels and mats), authorizing the street commissioner to execute. The ordinance was adopted after roll call (ayes recorded; clerk recorded the motion as passed).

- Participating addendum: Council approved a participating addendum with Canon USA to participate in the NASPO program for multifunction devices and related services, ratifying the mayor’s execution of the agreement dated 03/11/2025. The ordinance passed on roll call.

- Tree trimming (Ruben Tree Service LLC): Council approved a proposal and payment terms with Ruben Tree Service LLC for trimming and related tree work near a solar‑powered school zone flasher; the ordinance was adopted after roll call.

- Claims management (Cinchwick Claims Management Services): Council authorized payment of $465 to enroll in the Ohio workers’ compensation group‑rating program through Cinchwick Claims Management. The ordinance passed on roll call.

- Bills list: Council approved the bills list dated 03/14/2025 in the amount of $124,533 (motion passed on voice vote).

- Parks and events: The parks committee’s motion to approve cross‑country meet dates and waive the pavilion rental for the Schoonfauz Middle School team was moved, seconded and approved on a voice vote.

- Personnel and recruitment: Council acknowledged the resignation of Kaylee Gavin Titti (motion passed) and ratified advertising for at least one full‑time and up to two part‑time police positions; the motion to advertise passed by voice vote.

- Trash day staffing: Council approved hiring assistance from other local service units for the village’s April 26 trash day; motion passed on voice vote.

- Authorization to develop a planting plan for the Central Retention Basin: Council moved to authorize the mayor, fiscal officer and the village engineer/landscape consultant to develop a plan for tree plantings on village property around the central retention basin, including the southern and eastern sides, with a per‑tree cap of $500 and a plan‑development cap of not more than $10,000. The amended motion passed on a roll‑call vote, recorded in the transcript as: Porter (Aye), Bell (Aye), Burger (No), Canton (Aye), Cavanaugh (Aye); motion passed 4–2.

Notes on procedure and next steps

- Several items were introduced with emergency waivers in the ordinance language and adopted by roll call as permitted by council procedure. - The tree‑planting authorization covers only plan development and budgeting parameters; council members indicated that any final expenditures would require separate approval once the consultant’s plan and cost estimates are presented.

Ending: The meeting closed after routine committee reports and scheduling follow‑ups; council scheduled further committee meetings to advance grant planning, engineering inputs and hiring processes.