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Board adds Microsoft Copilot and Google Gemini to approved AI tools; staff will publish usage guidance
Summary
Staff told the board the district has two approved artificial‑intelligence tools — Microsoft Copilot and Google Gemini — that meet district security protocols when used with district logins, and the board heard proposed regulation language clarifying permissible use and oversight.
Staff told the board the district will publish a short list of approved artificial‑intelligence tools and that, after security reviews, Copilot (Microsoft) and Gemini (Google) are currently allowed for staff use with district credentials.
"We now have two AI tools, Copilot from Microsoft and Gemini from Google," said Kevin, a staff member presenting the draft regulation. He added that the tools are permitted because, in the district’s configuration, they respect data privacy when accessed with district logins. Staff said the regulation will include procedural details staff have requested and guidance on how staff may use those tools.
Board members asked staff to note a cross reference to policy EHBC in the regulation text; staff said the policy cross reference is in place in the policy document, and the regulation will be updated as needed. Staff also said the regulation is likely to return for review in six to 12 months as the district’s experience with the tools and their governance evolves.
Ending: Staff will produce an approved‑tools list and update the regulation; the board asked to see cross references and a future review timeline in the next packet.
