Council adopts multiple items: appointments, annexation/zone change order and ordinance, two zone changes and an intergovernmental agreement

Hillsboro City Council on March 4 approved several routine and land‑use items during its meeting and work session.

Most significant votes - Annexation and zone change (Order No. 23) and Ordinance No. 6497: The council adopted order number 23, affirming a city‑initiated zone change related to two parcels totaling approximately 10.11 acres that were being annexed into the city. The council subsequently adopted ordinance 6497 to annex the parcels into the city limits. At the February 18 hearing the council had asked staff to evaluate adding a condition of approval; Rachel Marble reported staff had evaluated five potential conditions and found two inapplicable and three not met, and recommended against adding a condition. “Based on that, those findings and that conclusion, staff is not recommending adding a condition of approval at this time,” Marble said. A motion to adopt order number 23 was moved by "Ann Marie" and seconded by "Alcare." A roll call showed the council adopted the order and later adopted ordinance 6497 by roll call. - Affirmation of applicant‑initiated zone change (Order No. 25): Council adopted order number 25 to affirm the Planning and Zoning Hearing Board decision to rezone a 17.67‑acre lot from General Commercial (C‑G) to Urban Center‑Neighborhood Center (UC‑NC). The council took that action after no staff presentation was requested. A motion to adopt order number 25 was moved by councilor Case and seconded by councilor Anne Marie; the roll call was recorded as ayes and the order was adopted. - Intergovernmental agreement with Washington County: Council authorized an intergovernmental agreement with Washington County; the motion to authorize the agreement was moved and seconded and passed by roll call.

Routine votes - Appointments: The council approved the appointments list (motion moved by Case, seconded by Sinclair) and the roll call showed unanimous approval. - Consent agenda: The consent agenda carrying routine minutes and items passed (motion moved by Case, seconded by Sinclair). A separate scheduling item (special meeting on March 20) was removed from the consent agenda.

How council members recorded disclosures and ex parte contacts - Before adopting Order 23, several councilors disclosed they had received an email from Dina Farrell expressing concerns about natural resource overlays and a requested buffer; councilors stated they had scanned the email or shared it with the record but said it would not affect their decision. The city attorney and staff reminded council that because the public hearing had closed, state law prevents councilors from considering new material that was not part of the hearing record. Council members explicitly stated their disclosures on the record before voting.

Outcome summary (as recorded in the meeting) - Appointments: adopted (roll call recorded as ayes). - Consent agenda: adopted (roll call recorded as ayes). - Order No. 23 (annexation/zone change): adopted (roll call recorded as ayes). - Ordinance No. 6497 (annexation ordinance): adopted (roll call recorded as ayes). - Order No. 25 (Streets of Tannasporne zone change): adopted (roll call recorded as ayes). - Intergovernmental agreement with Washington County: authorized (roll call recorded as ayes).

Ending: Staff noted the items will be reflected in the city’s official records and that notices and any further steps (for example, follow‑up on conditions or appeals windows) will be handled by planning staff. The council closed the meeting and returned to its work session.