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Board outlines outreach schedule for community center/library site planning; consultant public workshops set for April 9–10
Summary
The board received a progress report on the community center/library site planning process, approved outreach steps including large display boards, an online survey launching the week after the meeting and public workshop dates on April 9 (evening) and April 10 (daytime). Trustees discussed outreach channels and next steps.
The City of South Pasadena Library Board of Trustees reviewed progress on the community center and library site planning effort and confirmed an outreach plan that includes large interactive display boards, an online public survey and two public workshops on April 9 (4–6 p.m. open house; 6:30–8 p.m. workshop) and April 10 (morning open house and 10–11:30 a.m. workshop).
Trustees said the consultant (identified as Group 4 in meeting discussion) and project partners are preparing eight large 40‑inch display boards that mirror the online survey and will be deployed to multiple public events: two farmers markets, Extravaganza (an event the board estimated would draw thousands), Eclectic and a sustainability fair. Staff said the online survey will launch the Monday following the meeting and remain open through May to collect responses; respondents may optionally provide email addresses for follow‑up contact.
Board members described a two‑round engagement strategy: round one to collect priorities and initial ideas (April–May) and round two (summer/fall) to refine options and test preferred concepts. Trustees discussed targeted outreach to schools (PTA meetings, email newsletters), senior groups, community organizations and special events; staff said they will provide QR codes, bookmarks and posters to invite participation and said the consultant will prepare virtual tours and take‑home packets for stakeholders who cannot attend site visits.
The board also reviewed the consultant’s historic‑resources work; Page & Turnbull, a historic preservation firm, is cataloging existing site features and Sanborn maps to identify historically significant elements. Trustees discussed the need to preserve or interpret certain elements (including a Morton fig tree that has cultural‑heritage designation) and noted that any recommended changes would be presented as part of the public outreach and consultant reporting.
Trustees asked staff to schedule targeted presentations (PTA meetings, SPCC and neighborhood meetings) and to confirm display boards' availability for the first public events in early April. The board asked the project team to bring an engagement calendar and finalized materials back to the trustees at the next meeting.
