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County seeks authorization to exceed vendor threshold for sheriff vehicle upfitting contract
Summary
Staff asked commissioners to authorize a one-year term supply contract with Traffic Control Services for upfitting sheriff's patrol and administrative vehicles, not to exceed $350,000 annually, citing $22,000 per patrol vehicle upfitting cost and budgeted vehicle replacements.
Johnson County staff asked the Board of Commissioners to authorize an exception to the county expenditure threshold and approve a one-year term and supply contract with Traffic Control Services (TCS) for vehicle upfitting of Sheriff's Office vehicles in an annual amount not to exceed $350,000.
Bridal Seidler explained the Sheriff's Office buys vehicles from local dealerships then outfits them with sirens, weapon mounts, prisoner seats, radio systems and other equipment. He said "that runs about $22,000 a vehicle to get that patrol ready." Based on current replacement needs — roughly 12 patrol-ready vehicle replacements per year — the department estimates about $264,000 for patrol vehicles plus additional investigative and administrative upfitting, for a total annual anticipated need of about $350,000. Seidler said the county already has budgeted for vehicle purchases and is not requesting new funding, only authorization to exceed the $150,000 per-vendor threshold set by county purchasing procedures.
Seidler said TCS was competitively selected under a State of Kansas contract (55,766) and has performed reliably compared with prior vendors. Commissioners asked about options in later years and were told the agreement allows mutual renewal and the county could seek alternatives if performance or price considerations arise.
Ending: Commissioners did not object during agenda review; staff will proceed with formal contract authorization consistent with county procurement rules.
