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Board presses staff to clarify dual‑credit stipend accounting, MOU revenue and counselor costs
Summary
Trustees questioned how dual‑credit revenue and stipends are allocated after staff reported teachers receive 77% of dual‑credit revenue and the district retains 23% for overhead; trustees asked staff to separate counselor costs and other reimbursements from the dual‑credit revenue pool.
Trustees spent part of the work session on dual‑credit funding and the district’s memorandum of understanding with outside partners. Staff described the current accounting arrangement in which dual‑credit revenue is shared: teachers receive a 77% stipend from the revenues they generate and the district retains about 23% to cover benefits, counselor time and program overhead.
Why it matters: Dual‑credit programs generate revenue but also require district oversight and support. Trustees said that some funds they expected to cover supplies and program overhead are instead being spent on counselor stipends for registering non‑district students, and they asked for clearer separation of those costs.
Details from the meeting: - Staff said the current structure was intended to be cost neutral: the 77% went to cover teacher stipends and benefits, and the district’s portion would offset counselor time and overhead. - Trustees pointed out that counselor stipends tied to registering private or homeschooled students have been drawn from funds that trustees previously expected would cover supplies; one staff member said those counselor stipends are included in the spreadsheet and are a driver of the discrepancy. - Trustees discussed the district’s MOU with Genesis Prep; staff said the MOU does not itself provide direct reimbursement for the registration work and that the district instead receives fractional ADA for students enrolled through the arrangement.
Staff direction and next steps: Trustees asked staff to pull the dual‑credit revenue and expense worksheet apart into discrete lines — teacher stipend share, benefit withholding, counselor stipends, supplies and overhead — and to propose where the counselor stipends should be recorded in district accounting if the board wishes them separated from dual‑credit revenue.
Ending: Staff agreed to reclassify or separate the dual‑credit overhead and counselor costs in the district’s accounting and to return with a clearer explanation of how the program is cost‑neutral (or not).
