Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal Finance topic
No spam. Unsubscribe anytime.
Votes at a glance: LOC reduction, road bids, DPW design, intermunicipal agreement and bills
Summary
At its March 13 meeting the Village of Waukesha approved a letter-of-credit reduction for Pebblebrook Hollow, awarded parts of the 2025 road program, denied an engineering contract for the DPW building design and approved an intermunicipal agreement on Springdale Road; bills were paid.
The Village of Waukesha Plan Commission and Village Board recorded several formal actions on March 13; the items below summarize motions and outcomes recorded in the meeting minutes and staff reports.
Pebblebrook Hollow Phase 1 — Letter-of-credit reduction: Village engineer recommended and the board approved reducing the subdivision letter of credit to cover the remaining surface-course paving plus a 20% contingency; the value noted in the staff presentation was $977,951.78. Motion: approve reduction as recommended. Outcome: approved by voice vote.
2025 road program — Contract award: Bids opened for the 2025 road program produced competitive results. Staff recommended and the board awarded the base bid plus mandatory alternates B (Stonehedge Drive) and C (Wheeland Drive) to Stark Paving for a total award amount of $994,346.10. Motion: award base bid + alternates B and C to low bidder. Outcome: approved by voice vote.
DPW building — Engineering/design contract (Reichert Milke / Reichert Milke Engineering): The board considered a proposal to prepare design specifications and bid documents for a new DPW building. After discussion about costs and the option of obtaining builder-provided specifications, the board voted to deny the presented engineering contract and directed staff and the president to explore alternative approaches, including direct builder input and further cost comparisons. Motion: deny (to permit further research and alternatives). Outcome: motion to deny carried.
Intermunicipal agreement — Springdale Road: The board approved an intermunicipal agreement with the City of New Berlin for improvement of Springdale Road, subject to attorney review; the agreement covers construction and long-term maintenance responsibilities and allocates a 50/50 share of construction costs for the stretch described in the draft agreement. Motion: approve subject to attorney review. Outcome: approved.
Accounts payable: The board approved payment of claims totaling $73,290.27 as presented. Motion: approve accounts payable totaling $73,290.27. Outcome: approved.
Notes: Several actions were approved by voice vote; minutes record those outcomes as “carries” or similar voice-vote language rather than individual roll-call tallies. Items that require follow-up (paving work, CSM recordation, DPW next steps, attorney review) were assigned to staff departments in the minutes.
