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Board delays full Lamplighters budget amendment; staff authorized to pursue limited 10% adjustment
Summary
A requested budget reallocation for Omega Lamplighters—largely to repurpose a budgeted van purchase—was not fully approved because the contract year ends Feb. 28 and the board lacked quorum. Staff said it can process amendments up to 10% to provide partial reimbursement while the full amendment is returned to the board in April.
Board members discussed a budget amendment request from Lamplighters (Omega Lamplighters) that would reallocate funds budgeted for a van into operational line items. The full amendment was not approved at the meeting because the board lacked a quorum for a final vote and the contract year ends Feb. 28.
Program staff and finance staff said the organization has not invoiced since October and faces reimbursement needs for multiple months. Staff estimated a single‑month reimbursement average of about $10,000–$15,000 and said the total reallocation Lamplighters sought was about $40,000. Board members agreed staff should work with Lamplighters to use the authority to process amendments of up to 10% of the contract to allow partial reimbursement for immediate needs and to bring the larger amendment back to the board at its April meeting.
One board member abstained from the vote because they sit on Lamplighters’ board; staff and the chair directed staff to coordinate with the provider on what can be reimbursed immediately from existing line items and to prepare the full amendment for the April agenda.
Ending: Staff will pursue a limited amendment in the coming weeks to allow partial billing and will present the full budget amendment to the board at its April meeting for final approval.
