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Quarterly finance report highlights charter enrollment growth and a $175,000 blanket fuel contract
Summary
District finance staff reported second‑quarter revenues and expenses, cash balances, and charter‑school enrollment of 1,642 students; a blanket purchase order of $175,000 for gasoline and diesel was included in consent items approved by the board.
Randolph County School System finance staff presented the districts quarterly finance and budget report, reviewed cash balances as of Dec. 31 and reported charter school enrollment and its fiscal effects. The board approved consent items that included a blanket purchase order for gasoline and diesel in the amount of $175,000.
On charter enrollment, staff reported 22 charter schools and three virtual charter programs with 1,642 students reported for 2024–25, including one new virtual charter (Pine Springs Preparatory Virtual Academy) with 21 students. The district had budgeted for an increase of 100 charter students but reported a realized increase of 138; staff said the district will pay an average of $1,541 per charter student in year‑to‑date payments.
Staff described cash balances as of Dec. 31 and provided a line‑by‑line review of second‑quarter revenues and expenses across major fund categories (state, current expense, federal, capital outlay, school nutrition and AT tax). Staff cautioned that cash balances fluctuate by timing of receipts and invoices and highlighted rising contract custodial and transportation costs (noting a 16.95% and 17.72% increase, respectively, in July–December versus the prior year period). They also noted capital‑outlay timing differences related to a facility upgrade request.
The board approved a consent agenda that included the fuel blanket purchase order to Energy's LLC for gasoline and diesel ($175,000) and standard consent items. The consent motion carried by voice vote.
Board members discussed charter enrollment trends and strategies to retain students, including outreach and promotion of district programs. Staff noted some students return after leaving for charters and that the district has shifted monthly charter payments to a monthly basis (from prior six‑month increments), which staff said can reduce the district's exposure when students return mid‑year.
Ending: Staff will continue to monitor energy and contracted service costs and the fiscal impact of charter enrollment; budget adjustments will be reported in subsequent finance updates.
