Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement And Administration topic
No spam. Unsubscribe anytime.
Council asks staff to review purchasing policy and checks-and-balances; city clerk backup also discussed
Summary
Council directed staff to bring revisions to the purchasing policy to a future work session after an audit recommendation; members also discussed the need for a temporary city clerk backup during an extended leave and confirmed routine contingency coverage.
Councilmembers asked administration to bring revisions to the purchasing policy and to add a footnote to the checks-and-balances document that reflects prior 2023 changes. The review follows audit recommendations and a biennial review requirement in the purchasing policy; staff told council the assistant city manager and purchasing director are conducting a substantial review.
Councilwoman Farrow requested that the particular change she referenced (packet page 125) be noted as the policy is updated. Staff recommended bringing the revised purchasing policy to a future work session rather than approving it tonight.
Separately, council discussed backup coverage for the city clerk while she is on medical leave. Staff said emergency backup is in place and that a temporary hire might be warranted if an extended absence continues; the clerk previously said she did not need an assistant at present.
Ending: Council asked staff to refer the purchasing-policy revisions to a work session and to continue contingency arrangements for the city clerk while assessing whether a temporary assistant is needed if the leave extends beyond a few weeks.
