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Milton moves to adopt multiple policies to respond to state audit; council agrees to act now and refine later
Summary
Council took up eight policies required by a state audit; staff recommended meeting the auditor deadline by approving drafts now and amending them later if needed. Council agreed to keep the item as an action item for the regular meeting and to correct minor typographical items.
Councilmembers reviewed eight policies the city prepared in response to a state audit and the corrective action plan. City staff said the policies were delayed by recent severe weather but must be returned to the state; staff and some councilmembers urged approval now so the city meets the auditor's deadline and can refine the policies later.
City Clerk/administration staff noted three policies were revised to address audit findings and highlighted the public records policy, where a fee chart was reviewed to avoid imposing excessive charges for records requests. A minor correction was flagged: the fraud policy listed a next review date of Nov. 1, 2022; staff said the effective date should read Feb. 2025.
Councilwoman Farrow said she had reviewed the policies and was comfortable moving forward. Staff offered options including a special‑call meeting before the workshop to finalize the policies or proceeding tonight and amending them at a future meeting if needed. Several councilmembers favored immediate approval to comply with the state timeline.
Members reached consensus to keep the policies as action items for the upcoming regular meeting and to correct the typographical errors before formal adoption. The council also agreed the policies may be amended after initial adoption if implementation reveals needed changes.
