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Stonecrest finance director reports lower January receipts; monthly reports to be posted within 45–60 days
Summary
Finance Director provided a January 2025 snapshot showing $736,721 collected for January, explained year‑to‑date timing differences caused by intergovernmental payments, and said monthly reports will be posted to the city website the day after presentation. Council discussed posting timelines and regular monthly presentation at work sessions.
Finance staff presented a January 2025 revenue and expense update to the Stonecrest City Council on March 10, noting timing differences compared with January 2024 and a plan to publish monthly reports online.
Finance Director (referred to in the meeting as Miss Gaines) told the council that the city had collected $736,721 in January and that the apparent decline compared with January 2024 was largely the result of intergovernmental agreement payments received in 2024 that had not posted in 2025.
Gaines said personnel costs rose in January because of new hires and that staff are implementing an enterprise resource planning (ERP) system and standard operating procedures to speed invoice processing and reimbursements. She told the council the communications department will upload the monthly report to the Stonecrest website under Finance and that the January report would be available the next day.
Council members asked for clarity about the comparison period (January 2024 vs. January 2025) and for a consistent posting schedule. City leaders discussed the practical timelines: accounting for a month must close and county posting cycles can require 30 days for month‑end close, plus another 15–20 days for staff to prepare and verify reports, meaning published reports will typically appear about 45–60 days after the month closes.
Mayor Pro Tem and council members said they want the finance presentation to remain a regular feature of work sessions, with 15–30 minutes set aside for the monthly update so the public can rely on a consistent posting schedule.
No formal action was taken; the council directed staff to continue monthly presentations and to post the report after the work session presentation as described.
