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Votes at a glance: Newberg School Board approves settlement, contracts, calendars and intergovernmental addendum
Summary
At its March 11 meeting the Newberg School District Board took multiple formal actions: approving a superintendent settlement, appointing a board member, awarding two maintenance/repair contracts, approving calendar changes and an addendum with Chehalem Park and Recreation District; all recorded votes were unanimous.
The Newberg School District Board of Directors took multiple formal actions during the March 11, 2025 meeting. Most votes were unanimous on the record. Key actions and outcomes are listed below.
Votes at a glance
- Superintendent settlement: Approved the March 3 settlement agreement resolving Dr. Steven Phillips' $2,500,000 lawsuit; district payment $135,000; PACE insurance to contribute $15,000 and cover attorneys' fees. Motion carried unanimously.
- Zone 1 appointment: Board appointed and swore in Andrew J. Byerly to the vacant Zone 1 position. Motion carried unanimously; appointee sworn in during meeting and has filed to run in the spring 2025 election.
- Ewing Young rooftop units (RTU) project: The board approved an intent to award the Ewing Young RTU replacement project to HydroTemp Mechanical, Inc. The scope is replacement of two rooftop HVAC units; project timeline discussed (delivery lead time ~12—15 weeks, likely installed in June to avoid student occupancy). Motion carried unanimously.
- Physical plant metal roof project: The board approved an intent to award the metal roof overlay project for district physical-plant buildings to Arctic (as presented). The board discussed that the work is an overlay system placed over existing metal and includes insulation; this project was noted to come in above earlier estimates (original internal estimate about $285,000; packet noted $400,000 on page 64, item 2). Motion carried unanimously.
- Academic calendar / make-up days: The board approved revisions to the current academic calendar to account for two days lost to inclement weather (move furlough day and adjust conference schedule), and also approved the 2025-26 draft academic calendar (start after Labor Day, fall parent conference structure noted). Both motions carried unanimously.
- Rennie Field intergovernmental addendum: The board approved an addendum to the intergovernmental agreement with Chehalem Park and Recreation District clarifying Rennie Field as a future middle-school site in the district's long-range facility plan and establishing planning coordination (five-year coordination/check-ins). Motion carried unanimously.
- Facilities committee appointment: Chair appointed Director Wolfer to the facilities committee to fill a vacancy left by a resignation; appointment effective immediately.
Other consent and routine business items (hires, resignations, donations) were approved as amended via the consent agenda (unanimous). The board also authorized the chair to sign the settlement release referenced above.
Why this matters: The set of votes covers legal closure of litigation, immediate facilities and maintenance projects, calendar changes affecting instructional time, and formal coordination with a local parks agency that affects long-range facilities planning. The board emphasized fiscal prudence in the settlement vote and continuity of services in contract approvals.
Ending: Board members said they will schedule a follow-up review of remaining bond expenditures and project status in April, and noted ongoing budget work for the coming fiscal year.
