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Finance advisory committee presents timeline showing $10.5 million general-fund decline over three years
Summary
At the March 11 meeting the board heard a nine-page finance advisory committee community report showing a $10.5 million decline in general fund balance from 2021 through 2024 and detailing reconciliation and next steps to stabilize district finances.
The Newberg School District Board of Directors reviewed a nine-page finance advisory committee report at its March 11 meeting that documents declines to the district's general fund and outlines reconciliation and next steps.
Director Hayden presented the committee's summary, which is included in the board packet. The report states that, when comparing general-fund actual revenue, expenditures and fund balance from fiscal 2021 through fiscal 2024, the fund balance declined by $10,500,000. The document also says revenue fell by $810,000 over the same period while expenditures increased by $8,100,000.
The committee's narrative traces the timeline of events that produced the decline, notes a beginning general-fund balance of about $7,700,000 for the 2023-24 year and a reconciled ending balance of about negative $1,200,000 after fiscal reconciliations. The report and presenters credited interim leaders and contracted staff with reconciling accounts and improving controls.
Board members and several directors of finance from the advisory committee praised the report for laying out the timeline and details in multiple formats (narrative and matrices). Directors encouraged the public to review the packet; the board said the document will be available on the district's website under the meeting agenda.
Presenters described next steps in the report as implementing systemic improvements in financial management, instituting stronger controls, and continuing monthly reconciliation and reporting work. The report named interim staff and contractors who assisted the district in reconciliation (identified in the packet as the interim director and a contractor named Andre) and referenced hiring new staff (including Nate) to support finance operations.
Why this matters: the finance advisory committee report provides a factual record of the district's recent fiscal trajectory and a baseline for budget decisions and board oversight during an active budget cycle.
Ending: Board members asked to receive the report, praised volunteer members, and discussed scheduling a follow-up in April to track remaining bond project spending and contingency.
