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Parks board moves to develop banner program standards, asks staff to solicit vendors
Summary
The Parks Board discussed a standardized banner program for city parks including vendor selection, design standards, installation and removal windows, and pricing; board directed staff to solicit vendor proposals and return with recommended standards and price analysis.
The Brainerd City Parks Board discussed a proposal to standardize and expand a banner sponsorship program across select parks and athletic facilities and directed staff to solicit vendors and return with proposals and pricing.
Staff described a plan to work with a single preferred vendor to ensure consistent banner design, size and installation procedures. The draft program presented to the board would charge a fee plus the cost of the banner; staff referenced an example fee of $150 plus the banner cost but said the fee structure was under review and could be adjusted after a price analysis.
Board members prioritized clear design standards, a vendor selection process (requests for quotes or bids), and scheduling that concentrates installation and removal to defined seasonal windows so public-works staff time is used efficiently. Several members recommended the city select a preferred vendor who would apply the city’s design standards and offer to produce or design banners for sponsors who lack professional artwork.
The board discussed banner size and placement at specific locations: adult softball fields, Buffalo Hills Park, Buster Park, JC fields, and Gregory tennis courts. Staff noted some locations use 4-by-4 banners while others (shorter fence lines) would use 3-by-3. Members proposed producing a sample banner graphic for use in marketing materials.
Members also requested that staff perform a price-point analysis. Staff committed to preparing an Excel-based cost analysis that accounts for banner production, staff installation time and other program costs, and to return vendor proposals and recommended pricing to the board at a future meeting. The board agreed staff should include the Gregory Tennis Courts in the program consideration and to limit year-one implementation to the listed fields while evaluating expansion later.
No formal contract award was made at this meeting; staff will return with vendor quotes, standardized design proposals and a recommended price structure for board approval.
