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Adams County IT staff seeks five-year copier lease amid debate over device count and budget impact
Summary
County IT said most printers share the same firmware lifecycle and must be replaced or leased on a five-year contract costing roughly $63,000 per year; commissioners pressed for fewer devices and clearer budget lines and directed staff to proceed with order planning while finalizing funding next month.
Adams County IT staff told commissioners the county must replace or lease most networked copiers and desktop printers under a five‑year agreement because firmware and certificates supporting the existing machines will expire later this year.
The discussion matters because the proposed lease would cost roughly $63,000 per year and commissioners said they want clearer accounting for where ongoing lease and consumption (paper/toner) charges should come from before committing to a multiyear contract.
IT staff said roughly 40 devices are on the current replacement cycle, with most machines on a single firmware lifecycle and several smaller desktop printers kept for low‑volume users. “It’s a 5 year contract. It’s gonna be around $63,000 a year or a little bit more,” IT staff said…
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