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Public Building Committee approves architect contract and invoices for Hills Brook roof work
Summary
The committee approved a $45,000 architectural services contract and several vendor invoices for the Hills Brook roof project; members said test cuts found no hazardous materials and the project awaits state grant award.
The Public Building Committee on a motion approved a $45,000 contract for architectural and administrative services related to the Hills Brook roof project and authorized several contractor invoices.
Andy, a project representative, told the committee that the project team "did the test cuts and all the existing surveys" and that a hazmat report showed "there is no hazmat materials." He said drawings and specs are complete and the team is "waiting on the state to approve the grant and ... give us the number" needed to finalize documents.
The committee voted to approve an executed AIA contract for architectural and administrative services in the amount of $45,000. Members then approved an invoice for architects (invoice number 25039, dated 02/20/2025) in the amount of $11,250; a Silptown Roofing invoice related to roof test cuts (invoice number 15615, dated 02/27/2025; amount not specified in the transcript); and an asbestos inspection invoice (invoice number 27402, dated 02/28/2025) for $3,750.
Committee members discussed whether Silptown Roofing had been awarded the full roofing contract or was performing only the test cuts; Andy said Silptown was hired "to do the the cuts and testing" and that the main contract had not yet been bid or awarded. Several members asked about the timeline for the state grant, and Andy said the application met the February deadline and they expect to know the award amount by the next meeting.
The motions to approve the architect contract and the listed invoices passed by voice votes. No formal dissent was recorded in the transcript for these items.
The committee moved on after confirming the tests and invoices; members said they expect the grant outcome and a PCO (project change order) meeting to follow once the state provides the award figure.
