Board agrees to add small outside-agency line items and a $5,000 contingency to FY26 requests

During the budget workshop, the board discussed outside-agency requests and agreed to add three items to the FY26 expenditure request. "The Amelia County 4 h, they sent their request in ... their request is for a thousand dollars. And then we also got 1 for Virginia's Crossroads ... their request is for $4,500," Mister Mundy, county staff member, told the board. After discussion, the board agreed to add the two requests and a $5,000 contingency fund for outside agencies.

Miss Youssef, budget staff member, confirmed she had incorporated outside-agency totals into the FY26 draft but said staff will provide a detailed spreadsheet showing last year’s approved amounts and the proposed FY26 amounts for clarity.

Actions recorded from the meeting (board consensus, no formal roll-call vote recorded): the board instructed staff to add $1,000 for Amelia County 4-H, $4,500 for Virginia Crossroads (tourism) and a $5,000 contingency line item to the outside-agency column of the FY26 expenditure request. Staff said they will incorporate the amounts into the next spreadsheet and circulate the reconciled figures to supervisors.

Why it matters: outside-agency allocations are part of the discretionary portion of the county’s operating budget. Staff said they will try to locate where last year’s outside-agency dollars were coded so the board can see true year-over-year increments before final decisions are made in the proposed budget.

Staff follow-ups requested by the board included supplying a line-by-line reconciliation of outside-agency funding between FY25 and the FY26 request and placing the updated materials on the county website and in the board packet.