Stow City staff review livestream setup, urge presenters to share a single presentation screen

Stow City staff discussed technical steps to run a hybrid meeting livestream and recommended presenters share only the presentation window rather than an entire desktop to avoid exposing other on-screen material.

Staff members explained that the presenter should open the presentation on the device that will be recorded or streamed, check the camera input (recommended: integrated webcam) and confirm the live-stream start time and recording settings in Teams or the chosen platform. One staff member said, "Share the 1 screen that she's gonna be on. You can navigate setting up the live stream." (Staff member, speaker identified in the meeting transcript as Speaker 2.)

The discussion noted two platform options: Zoom and Microsoft Teams. Staff advised that Teams must be set to record or configured for a live stream and that YouTube could be used as a destination for a public livestream if the team configures it in advance. A staff member advised minimizing other windows so meeting participants do not see unrelated content while the presentation is shown.

The meeting referenced specific operational steps: confirm which camera is selected in the meeting software, use the integrated webcam if external cameras are not configured, and verify the selected screen before the meeting begins so the live stream starts at the intended time. The transcript also notes that Michelle will have the presentation available during the meeting and that Sarah could log in beforehand to verify the stream setup.

No formal motion, vote or policy was proposed or adopted during the exchange; the remarks were limited to technical and logistical instructions to support public access to the meeting remotely.

City staff recommended a brief pre-meeting check of camera, screen sharing selection and the streaming/recording setting to avoid interruptions during the public broadcast.