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Committee approves application for Hazard Mitigation Assistance grant to offset first‑year software costs
Summary
The finance committee approved applying for a state‑administered Hazard Mitigation Assistance grant (FEMA funds) to cover part of the first‑year setup cost for new permitting and code‑enforcement software; staff paused procurement to pursue the grant.
The Medina Finance Committee approved staff’s request to apply for a Hazard Mitigation Assistance grant administered by the Ohio Emergency Management Agency that would help pay for the first‑year setup of new permitting and code‑enforcement software.
Building and planning staff earlier issued an RFP for new software and then learned of the state grant opportunity. Mr. Dutton told the committee the grant could cover about $68,586 of the first‑year cost; staff estimated the year‑one cost at roughly $91,000. Committee members pressed staff on recurring license costs after year one; one member noted the contract contains a 5% annual increase provision.
The committee approved submitting the grant application with an emergency clause. Staff said the funds would be FEMA dollars administered through the state if awarded and that staff paused immediate procurement to pursue the grant.
