Lebanon delays ClearGov rollout; council approves Tyler data-migration and extends Adaptive budget software

City staff told the Lebanon City Council on Dec. 19 that the city's multi-year ERP migration is at a stage where a focused data-integrity and migration contract is needed to move toward pre-live training and cutover.

The council approved a data-migration services contract with Tyler Technologies to complete integrity checks and to export the city's legacy records into the new system (Cassell). Staff said the migration work will help the city verify and archive historic records and prepare for training; a tentative March timeline for training and go-live was mentioned but staff and council said that date remained dependent on the pace of data work.

Council also approved a one-year extension of the Adaptive budgeting software license (Council bill 67-92). The extension delays implementation of ClearGov, a budgeting product the city previously purchased, so staff would not have to train departments on two systems at once during the ERP cutover. City staff and council described the decision as a timing and workload measure: the city had already purchased ClearGov but will defer its full rollout to the next budget cycle to avoid learning and data-conversion on two systems simultaneously.

Several council members expressed concern about continuing migration costs. One council member noted "another $18,000 bill" in the migration process; staff said such migration invoices are part of the work to ensure the city's records are usable in the new ERP and that the overall ERP project remains under its approved budget. Staff reported that the project so far had saved money compared with remaining on the legacy vendor, and that some missing records required additional work to extract and transform data.

The council asked for continued status updates as staff and the vendor complete the data integrity work and schedule pre-live and live training sessions.