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Cookeville council approves engineering amendment, sewer cost-share and South Creek sewer bid; consent agenda passes
Summary
Council approved an amendment to the engineering contract for the water treatment plant expansion, agreed to a sewer extension cost-share with a developer, awarded a South Creek low-pressure sewer project, and passed a consent agenda covering paving, gas-line work and surplus property.
The Cookeville City Council approved several infrastructure items Wednesday, including a $218,200 amendment to the engineering contract for the water treatment plant expansion, a negotiated cost-share agreement to extend sanitary sewer on Mine Lake Creek Road, and an award for the South Creek low-pressure sewer project. The council also approved a consent agenda that included semiannual paving, a gas-line installation bid and declaring vehicles and equipment surplus.
Engineering contract amendment: Council approved amendment No. 2 to the engineering contract for the water treatment plant expansion to cover additional construction administration and an on-site resident project representative. City staff said construction delays and added work (including a chemical-building renovation and weather delays) extended the timeline and that the amendment adds $218,200 to the contract. Vice Mayor Eldridge moved the item and Councilman Gilbert seconded; the motion passed unanimously.
Mine Lake Creek Road sewer extension cost-share: Engineering staff described a negotiated cost-share with a developer (identified in the meeting as Cookeville LLC) to extend sanitary sewer to a proposed subdivision off Mine Lake Creek Road. Staff provided an estimated overall project cost of about $653,000 and said roughly $150,000 of that is to provide services to 42 parcels the extension passes. Staff said the remaining construction cost would be split roughly 50-50, resulting in an estimated city share of about $253,000; staff also said the city would cap its sales/contribution at $400,000 and that if bids exceed estimates the developer would cover the difference. The agreement includes a cap and requires the developer to obtain construction pricing; council approved the cost-share agreement by unanimous vote.
South Creek low-pressure sewer project: Council awarded the 2025 South Creek area low-pressure sewer project to Maple Maidwell Construction. Staff said the area was promised sewer when annexed in 2007 and that the current solicitation serves the red-shaded area shown to council. The motion was made by Councilman Bocce, seconded by Vice Mayor Eldridge, and passed unanimously.
Consent agenda and minutes: The council approved the consent agenda, which included awarding bids for semiannual paving (asphalt mix, milling and mineral aggregate), a gas-line installation bid, and declaring vehicles and equipment surplus. The council also approved minutes from the Feb. 6, 2025 meeting. All consent and minutes votes passed unanimously.
Why it matters: These actions advance multiple sewer projects and the water-plant expansion; they also shape cost-sharing responsibilities with developers and set expectations for budget caps. Staff noted some projects were not budgeted for the current year and recommended addressing remaining funding through the next budget process where appropriate.
Ending: With the votes, engineering and sewer projects proceed to contracting and construction phases as scheduled; staff and council indicated they will continue to monitor costs and report back during budget preparations.
