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Committee hears billing and finance update; members press for municipal billing clarifications
Summary
Staff reported progress with a new billing vendor and an ongoing cleanup of prior billing; committee members pressed for clarity on which locations were billed to municipalities, raised questions about fund balances and an unposted invoice, and noted a recent donation and pending invoices that affect year-end accounting.
The committee received a detailed briefing on billing and fund status and asked staff and county representatives for follow-up accounting and municipal-billing clarifications.
Brent told the committee that the service is live with a new billing vendor and that about 52 calls are in active billing status with another roughly 48 in process. He said deposits from the treasurer’s office have become more frequent since the change. He also said the vendor performed a closeout and identified additional calls to clean up from December.
Committee members pressed staff on which incident locations were billed to particular municipalities. Several members said Pine Valley, the county jail and fair events historically had not been billed to townships; Brent said those calls had not been consistently billed and that county counsel and the county board chair were reviewing whether past practices left those calls unbilled.
On finances, the director reported a rolling cash balance carried forward from December and said staff would circulate the written December and year-end reports to members. The committee heard that the service had received a donation of $38,876.14 that appears on the accounts and that an invoice of about $27,000 will post to the January statement; Brent said that invoice had not been processed before year end and will appear on next month’s statement.
Committee members asked for clearer written reports of revenues and disbursements, flagged unpaid township invoices totaling $8,585, and discussed how municipal contract fees are recorded in the budget. Members also asked staff to confirm how negative balances in fund 516 (ambulance replacement/equipment) would be resolved during year-end rollovers.
No formal financial motions were adopted at the meeting; members requested written, legible copies of the December cash report and follow-up from county finance and counsel on municipal billing practices and the resolution that defines staffing limits.
