Board reviews Enterprise Fleet Management proposal to replace aging white fleet; $227,225 annual estimate for 16‑vehicle plan

District staff and an Enterprise Fleet Management representative presented a proposal to replace a portion of the district’s aging white fleet through an open‑ended equity lease, with maintenance included and resale proceeds returning to the district.

Mr. Bridal introduced the item as an opportunity to upgrade maintenance and transportation support vehicles. Gene Bordis, fleet consultant for Enterprise Fleet Management, said an analysis provided to the district showed about 60% of the fleet is over 10 years old and the average vehicle age is 13 years; he identified 16 vehicles that qualified for replacement in the proposed plan.

Bordis summarized the program features: open‑ended leases (district retains equity), no wear‑and‑tear penalties, no mileage restrictions, and a maintenance package that covers preventive and unplanned repairs. He said replacing vehicles earlier can preserve resale value and reduce long‑term operating and maintenance expense. “When we replace the vehicles a little bit sooner…and sell the vehicles, we can get more in the back end,” Bordis said, and the firm estimated roughly $65,000 in first‑year resale proceeds if the district replaced 16 vehicles.

The full plan presented a budget estimate of $227,225.35 per year to replace and operate 16 vehicles; Bordis said the district could scale the plan (for example, 5, 8 or 16 vehicles) and that the initial year cost would be prorated if vehicles were delivered mid‑fiscal year. Board members asked for comparative references; Bordis listed municipal and school clients including the Town of Havana, City of Quincy, and several Florida counties and school districts.

Board members and operations staff queried specifics: current maintenance spending, which vehicles would be chosen for a pilot, resale procedures and fees, and who would handle repairs. Maintenance lead Mr. Moore told the board the district currently spends roughly tens of thousands on ad‑hoc repairs and that some white fleet vehicles are unsafe and difficult to service due to age. Bordis said Enterprise would include a full maintenance program in the lease price and handle remarketing; Enterprise quoted a flat $400 fee where it would sell vehicles on behalf of the district.

Several board members favored a pilot rather than committing to the full 16 vehicles immediately. Legal counsel explained a motion could narrow the approved vehicle count or approve the partnership while reserving final vehicle and cost approvals for subsequent board action. No motion or vote was recorded at the workshop; board members asked staff to return with revised costs, references, and a staging plan if they chose to pilot a smaller set of vehicles.