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Board authorizes superintendent and treasurer to negotiate transportation contract after RFPs
Summary
Following interviews of three vendors, the West Clermont School Board on March 3 authorized the superintendent and treasurer to negotiate a transportation contract with the recommended vendor; the authorization was an interim step — any final contract will return to the board for approval.
The West Clermont School Board voted to authorize the superintendent and treasurer to negotiate a transportation contract after district staff said they had issued an RFP and interviewed vendors.
Superintendent Natasha Adams (presenting the item) said the district issued a transportation request for proposals, received three proposals and met in person with two vendors that met specifications. Adams said staff and the treasurer interviewed candidates and recommended one vendor for negotiation. She asked the board to authorize the superintendent and treasurer to negotiate contract language and return a contract for the board’s final approval at a later meeting.
Board members pressed for clarity that the vote would not finalize any contract. Adams reiterated: “We’re not voting on a contract tonight. We’re just voting on giving the treasurer and the superintendent the authorization to move forward in contract language with the company that we have chosen. Then you will get a contract for that. You will see that prior to the vote.”
The motion to grant negotiation authority was made by Mr. Rudy and seconded by Miss Sandborn. The roll call recorded Mr. Rudy, Miss Sandborn, Mrs. Spencer and Mr. Patton voting yes (4–0). The board did not approve a contract or vendor award at this meeting; staff said any negotiated contract will be presented to the board for a final vote.
Background: district staff said three proposals were received; two vendors met specifications and one did not. The authorization gives district leadership the ability to negotiate detailed terms (price, scope, performance expectations) and return the resulting contract to the board for final approval.
