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Merrimack adopts federal grant administration policy after audit finding
Summary
The Town Council unanimously approved a new policy to establish minimum internal controls and federal-vendor checks for administration of federal grant funds, responding to an audit finding.
The Merrimack Town Council unanimously approved a new town policy Thursday to govern administration of federal grant funds, following an audit finding that recommended stronger internal controls.
Finance Director Grace Calabrio told the council the policy, drafted with input from Deputy Finance Director Sonia Simpson, establishes minimum standards for internal controls and grant management and adds federal-level vendor and employee standing checks as required by some federal funding rules. "It basically establishes minimum standards regarding internal controls and grant management to be used by the town to ensure that all federal funds are lawfully expended," Calabrio said.
The policy responds to an audit ending June 30, 2024, the finance director said; the audit flagged the absence of a consolidated grant-administration policy. Calabrio said the policy will require staff to verify employees and contractors against a federal government site where federal requirements mandate such checks for participation in federally funded programs.
Councilor Nancy Murphy moved to accept the policy with a minor clerical correction noted during the meeting; Councilor Mackenzie Murphy seconded. The motion passed 6-0.
Ending: Town staff will implement the policy and correct the identified typographical error in the document before publication. The council did not set a separate reporting schedule for policy implementation during the session.
