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Council awards Asbury Church oral-histories contract; committee recommends 15 interviews
Summary
The council awarded a contract for oral histories documenting Asbury Church and the local African American community to a firm identified in the record as Kandor Ventures (transcript contains an alternate spelling). The contract was approved for $86,018.63 with funds to be drawn from the Asbury project allocation in the town's capital plan.
The Middleburg Town Council approved an $86,018.63 contract to produce oral histories for the Asbury Church project, authorizing the town manager to sign a standard Middleburg contract subject to town-attorney review.
Nut graf: The oral-histories project is intended to capture community memory, produce individual interview products and create a summary video about Asbury Church and the town's African American history. Council and staff said accelerating the interviews reduces the risk of losing interview subjects.
Rhonda North described the procurement process: the town issued an RFP, received 30 responses, interviewed a short list and negotiated with finalists. The selection committee recommended awarding both phases of the oral-histories project — planning and interviewing (phase 1) and post-production (phase 2) — to the recommended vendor; the committee increased the planned interview count from a minimum of 10 to 15 interviews to capture more voices, including multi-person family interviews.
Council members discussed which budget line to use. Staff recommended charging the contract to the Asbury project allocation within the town's capital program rather than the general program operating fund; council approved using funds set aside for Asbury Church, with members noting the award should appear in the project's accounting to make commitments visible.
The motion on the record named the contractor with two different spellings in the transcript (the staff presentation repeatedly referred to "Kandor Ventures" while the motion text used "Ken Dorr Ventures LLC"). The council approved the motion by voice vote with council members recorded as "yes" across the roll call.
Ending: Staff will finalize the contract with the town attorney's review, begin scheduling the interviews and return to council with any substantive scope changes or additional funding requests.
